Date & Time Format in Pharmaceuticals

Standard Operating Procedure of Date & Time Format in Pharmaceuticals is describe in this post.

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1. Purpose:

1.1. To lay down a procedure for entering date and time in documents, in same format.

2. Scope:

2.1. This procedure is applicable to all the operational documents at pharmaceuticals plant. 

3. Responsibility:

3.1. All departments Head

3.2. QA Officer

3.3. QA Manager

4. Procedure:

4.1. Entry of date for all the documents shall be as follows:

4.1.1. First and second character shall represent the date “DD”.

4.1.2. The third character shall be dash “-”.

4.1.3. Fourth and fifth characters shall represent the month “MM”.

4.1.4. The sixth character shall be dash “-”.

4.1.5. Seventh and eight characters shall represent the year “YY”.

4.1.6. Date format notation DD-MM-YY. Example: 28-08-18, 28 shall represent date, 08 shall represent the month and 18 shall represent the last two digits of the year.

4.1.7. When documents are system generated, then Date Format “MM-DD-YY” is also acceptable.

4.2. Time Entry in all written procedures shall be as follows:

4.2.1. Twenty four hour clock shall be used for recording the time in all the written procedures e.g. if we want to write 01:40 PM instead of that we shall write 13:40.

5. Review Frequency:

SOP will be reviewed at least annually.

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