Check-List For Material Receiving in Pharmaceuticals

When any thing received in pharmaceuticals working plant it pass through Check-List For Material Receiving in Pharmaceuticals. 

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Receipt Inspection Performed By:  _______________________________

Receipt Inspection Date:  ______________________________________     

Invoice Number  _____________________________________________

Shipment Arrival Date:  ________________________________________

  • The order is complete and acceptable 
  • All discrepancies are documented


Item’s Name

Wrong Item


Wrong Quantity


Damaged Item


Defective Item


Back-ordered Item


Missing Item


Item Not Requested by Laboratory


Attach a copy of the invoice and order request with checklist.  
  • The correct items were shipped
  • No items are missing
  • Quantity of items received matches quantity indicated on invoice
  • Quantity of items received matches quantity requested by laboratory
  • Manufacturer’s expiry date is acceptable
  • Items transported at the correct shipping temperature
  • Cold packs are cold (refrigerated items) or frozen or partially thawed (frozen items).
  • Items are not crushed, broken or leaking.
  • Any broken or leaking item has been handled safely and disposed of properly
  • Any manufacturer’s alerts or changes to the package insert are noted
  • Inventory records are updated 
  • A copy of the invoice and order request is retained in the laboratory.
  • Shipment is unpacked and properly integrated with existing inventory
    • Each item is labeled with the receipt date and the receiving person’s initials before placed into storage or use.
    • Each item is stored behind existing items in the correct bin or area. (FIFO)

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