Receipt of raw and packing material SOP
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1.0
PURPOSE:
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1.1
To lay
down the procedure for receiving of Raw and Packing Material.
2.1 This SOP shall be applicable for all Raw
and Packing material received at Stores Department.
3.1 Primary:
Store Executive.
3.2 Secondary:
Store officer.
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4.0 ACCOUNTABILITY:
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4.1 Head
of the Department.
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5.0 MATERIAL AND EQUIPMENT
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5.1 Vacuum
cleaner.
5.2 Dry
lint free cloth.
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6.0 PROCEDURE:
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6.1 The receipt of each
Raw and Packing Material is intimated by security.
6.2 After receipt of
the intimation of the consignment each document should be examined carefully
for:
6.2.1 Whether the material
is received as per Purchase Order.
6.2.2 Whether the material
is received as per Delivery Challan.
6.2.3 Whether the material
is received from RELEASED Vendors.
6.2.4 Delivery Challan.
6.2.5 Mfg. COA.
6.3 Before unloading
inspect the vehicle for cleanliness.
6.4 Each delivery of
Raw and Packing Material should be examined visually while unloading, such as:
6.4.1 Proper labeling of
each container, and also check the intactness of the container.
6.4.2 Match information on
outer shippers or packs as mentioned in Delivery Challan.
6.4.3 If material received
in Damage/ Breakage/ Leakage or not in intact conditions, such container is to
be segregated from other material and kept aside with a suitable manner.
6.4.4 Record the
discrepancy in material discrepancy note and intimate to HOD QA & QC and
take necessary action as instructed by HOD QA & QC.
6.5 Each container,
bags and packet should be cleaned from outside by vacuum cleaner/ dry lint free
cloth in receiving bay.
6.6 At the time of
unloading Raw/Packing material it should be crossed verified with Invoice/Delivery Challan and must checked
physically for the following points for its correctness:
6.6.1 Name of material.
6.6.2 Quantity per
packet/container.
6.6.3 Mfg. Date/ Expiry
Date/ Use before date.
6.6.4 Batch No.
6.6.5 Net weight, gross
weight, tare weight.
6.6.6 Storage condition on
pack (container/ poly bag/ box etc.)
6.7 After de-dusting
store person shall shift the material in staging area for physical
verification.
6.8 Physical
verification for actual quantity is carried out for all RM & PM.
6.9 For packaging
materials, random verification will be performed for checking correctness of
quantity mention on label by party which will be mention in physical
verification record.
6.10 Check the Item Name,
Batch No. and Mfg. Name, gross weight, tare weight and net weight of each
container. Record the observations in physical verification record.
6.11 Deface the RELEASED
label of the manufacturer on the container, with a black marker pen.
6.12 If Mfg. COA is
received with the consignment, immediately inform to purchase dept.
6.13 Transfer material to
quarantine area. If storage condition of material is below 25oC transfer it to
RM Store.
6.14 Give the
acknowledgement to the transporter; Record all the details in Quarantine Log
Book (RM/PM).
6.15 Make the GRN in SAP
system in MIGO and send mfg. COA to Q.C dept.
6.16 Raw material GRN to
be made batch wise and for PM GRN is to be made Challan wise & Product
wise.
6.17 Affix “QUARANTINE”
label on each & every container for all Raw Material & ensure that
manufacturer label or name of the product should not be covered by the
quarantine label.
6.18 Affix quarantine
labels 100% on Printed Aluminum Foils.
6.19 For all other
packing material affix 25% quarantine label of total received packs. If more
than 100 packs are received, affix
quarantine label to the consignment. Remaining containers will be
identified with batch no.
6.20 Sampling of raw
Material and Packing Material will be done by Q.C.
6.21 After sampling, Q.C.
dept. shall put sticker as “SAMPLED” adjacent on quarantine labels of sampled
containers.
6.22 After completion of
analysis Q.C. person will affix the “RELEASED” or “REJECTED” label on the
“QUARANTINE” label.
6.23 Transfer the
material to respective stores after QC analysis:
6.23.1 If material RELEASED
by Q.C department, transfer the material in designated RELEASED storage area
(PM/RM).
6.23.2 If material rejected
by Q.C department, transfer the material in rejected room under lock and key.
6.24 All Raw Materials
should be stored on pallets or racks in an orderly fashion to permit batch
segregation and First in First out stock rotation.
6.25 All “RELEASED”
packing material product labels shall be stored in their respective lockers
under lock and key. Ensure that one locker has only one type of label.
6.26 In case of more than
one lot No., pack the labels in separate poly bags and arrange FIFO wise in
respective locker.
6.27 Store the “RELEASED”
aluminum foil in the foil storage room under controlled temperature.
6.28 In case of raw
material having specific storage condition, Quarantine & RELEASED Materials
are kept segregated in specified area.
6.29 PRECAUTIONS:
6.29.1 Store all goods on
pallets item wise and batch wise.
6.29.2 Keep some distance
between wall & material so as to cleaning can be done easily.
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Abbreviation
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Expanded Form
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S
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Standard operating procedure
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&
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And
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%
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percentage
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06
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Inventory Control
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