Disposal of Rejected Material SOP
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1.0
PURPOSE:
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1.1.
To
ensure proper disposal of “Rejected” Material
2.1. This procedure applies to
the disposal of incoming raw material and packaging materials for production,
which is not conforming to standards.
3.1. Quality Assurance Manager
3.2. Quality Control Manager
3.3. QA Officer
3.4. Admin Manager
3.5. Inventory Control Manager.
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4.0 PROCEDURE:
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4.1. The
non-conforming material which cannot be re-worked is then labeled “Rejected”
and material is segregated to “Quarantine Area for the Rejected Materials” in
clearly designated enclosure.
4.2. Quality
Control Manager informs Inventory Control Manager of this decision. Inventory
Control Manager informs Purchasing and Accounts Departments.
4.3. Inventory
Control Manager adjust material inventory by reverse entry in store ledger and
in computerized record.
4.4. Locally
purchased material is returned to the supplier.
4.5. When
the material is “Rejected” due to
i) Adverse
Storage conditions.
ii) Production
Processing
iii) Non-conforming
Imported Material.
Q.A. Incharge fills out Non conformity Report
F-07-009 and both QA Incharge & QC Managers jointly decide to scrap the
material. After approval of scrapping by Plant Manager, material is destroyed
in presence of QA Officer & member of Inventory Control Department.
Disposal is recorded on form F-7-008and forwarded to Manager Finance
4.6. When
material is non-conforming due to.
i) Life
Expiry (with no possible extension of
date)
ii) Discontinuation
of the Product or
iii) Change
of text in packaging material (for packaging material only)
4.7. Inventory
Control Manager after notification from QC Manager and approval from Plant
Manager initiates a Write Off of the rejected material with Accounts Department.
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5.0
REVIEW FREQUENCY:
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SOP will be reviewed at least annually.
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EVIDENCES OF RECORDS & REFERENCES
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F-07-008 (Destruction Note)
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FORMAL KPIs
(Key Performance Indicators)
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Maintaining the record and availability of the
record as and when required
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GENERAL RISKS
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CONTROL MEASURES
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CUSTODIAN
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Risks
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Impact
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Rejected Material has not been destructed
properly
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Expired product may be used/misused
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Always destroy the products in the presence of QA personnel
Make a rough list of records/ Rejected Material along with Mfg. Date and Exp. Date, and get
it checked by QA Manager before destroying
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QA Officer/
QA Attendant
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